Now Hiring: KP Photo Office Manager

After supporting KP Photo for 30 years, our beloved Office Manager, Sandy, is starting to plan for her retirement. The Office Manager is a critical role for KP Photo, and in addition to solid organizational skills and qualifications, we're especially looking for a candidate with a good cultural fit. 

Throughout the past three decades, we've added new staff in smart and deliberate steps. We also encourage fun, laughter and creativity and value authentic relationships. In short, we're looking for a new hire who will instantly feel like family.
 
Below is the job description. If you or someone in your network is qualified please contact our HR Consultant, Sonya Weiland at sonya@weilandworks.com with your credentials and any questions.

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KP PHOTO OFFICE MANAGER

Role Summary (Non-Exempt):

Primary function is the management and organization of accounting and office processes. The office manager maintains accounting, personnel and office files with discretion and confidentiality.

The “Go-to Person” for all individuals connected to K&P; clients, vendors, employees and freelancestaff. Continually working on multiple projects with frequent interruptions, such as
answering incoming calls.

Job Duties:
60% Accounting administration to include accounts receivables, payables, and payroll. Manages all bank and vendor accounts.
 
30% Office management including answering the phones, distributing the mail and file maintenance/management.

5% Tracks employee PTO, billable hours of contract employees and expenses of both.

5% Supports co-owners and other duties, as needed 

Specific Duties:
Accounting
- General ledger responsibilities including accounts receivable and accounts payable; making regular scheduled payments, paying vendors, controlling petty cash expenditures and ensuring timely payments are made
- Supports accountant with mid-year, year-end and tax information
- Manages time sheets, payroll processing and tax requirements for all employees
- Administers payroll, retirement and health care benefits and billing

Office
- Oversees all office administration, including maintaining accurate and confidential files
- Manages all bank and credit accounts and petty cash onsite
- Supports the studio by answering the phone, managing expenses, and receiving and distributing mail and messages
- Supports the onboarding process of new hires in coordination with HR; coordinates building
access, phone, credit cards, etc.
- Maintains compliance, coordinates annual inspections and ensures compliance with government entities; BWC, Unemployment, Fire Marshall, etc.
- Tracks paid time off (PTO) and expenses

Client Relations
- Delivers outstanding customer service to clients and vendors on the phone and in person
- Answers questions and serves as the “go-to” person for information on studio finances,
processes and collected data
- Supports entire team with communication and employee issues

Qualifications
Education:
High School Degree required, Associates or Bachelors Degree preferred.

Experience:
- Minimum of 2-5 years of office administration
- Knowledge of basic tax and accounting
- Computer and software proficiency, specifically Mac and accounting software

Other:
- Exceptional communication skills, including excellent grammar and writing ability
- Exceptional follow-through and attention to detail
- Flexibility to work with constant interruptions
- High level of organizational skills

Work Environment and Physical Requirements
 - Office environment with frequent sitting
- Able to climb stairs regularly, 2nd floor responsibility